Explore a Career with Good Samaritan Hospital Association DBA Heart of America Medical Center

The Facilities Administrative Assistant will be administrative help for all Facilities, BioMed and Housekeeping. This position will report to the EHS & Facilities Manager.

• High school graduate or equivalent preferred.
• Must be skilled in typing, filing and following simple office procedures and directions.
• Knowledge and skill in computer programs such as Microsoft Office is required.
• Confidentiality is critically important in this position.

JOB REQUIREMENTS:

· Safeguarding the privacy and security of protected health information (PHI) in any form including electronic, written or verbal.

• Familiarizes self with and adheres to all facility and department safety policies and procedures.
• Completes all required annual safety training.

· Displays and promotes professional behavior, reflecting a positive attitude, promoting cooperation and good morale throughout the facility and the community.

· Excellent communication skills.

JOB RESPONSIBILITIES:

• Attends department meetings and responsible for keeping and preparing minutes.
• Coordinating schedules for meetings, appointments, and events.
• Prepares monthly, quarterly, and annual reports.
• Maintains and files reports and records
• Prepare invoices for delivery to accounting
• Utilize Preventative Maintenance Program software to organize and track activity
• Sorting and responding to mail or distributing to employees
• Participating in safety initiatives and ensuring compliance with safety procedures
• Ensuring adherence to company policies and local, state, and federal regulations and guidelines.
• Assist with timecards, employee schedules, and scheduling/tracking of tasks reported to Manager.
• Entering and managing data related to production, inventory, and other plant operations.
• Assist with day-to-day staffing concerns.
• Monitoring and ordering department supplies and materials.
• Answers telephones and relay messages when necessary.
• Involved in the efforts to continually improve the Department function, efficiency, and effectiveness.
• All other duties as assigned.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment and includes daily contact with GSHA staff, representatives of outside organizations and the public in a well-lit, temperature-controlled room and atmosphere. Work requires corrected vision and hearing to a normal range.

TYPICAL PHYSICAL DEMANDS: Position requires prolonged sitting or standing and frequent stooping, bending and/or stretching. The employee must be able to meet the physical demands of the job to successfully perform the essential functions of the job, with reasonable accommodation if necessary.